Zochodne Bucci is a law firm practicing primarily in the areas of civil and matrimonial litigation. As we perform services for Our clients, it is equally important to us to fulfill our obligation to protect the confidentiality of the personal information we require in order to do our work.
Personal information may be factual, opinion or subjective, about an identifiable individual. Our work requires us to obtain and collect information about both clients and non-clients.
Our policy is to collect information by lawful and reasonable means. Our preferred method of collecting your personal information is to obtain it directly from you or through a written consent form signed by you. Situations also occur however where we obtain or collect information about you which comes from other sources. One common example: In litigation involving more than two parties, it often happens that a third or subsequent parties have their own collections of your personal information which they are then required to produce to us under the rules governing production of documents. Sometimes, we may also obtain information about you from other sources, such as witnesses, insurers and employers.
Even with respect to clients, we do not always obtain your written consent before obtaining information from such sources which is necessary in order for us to perform the services for which we are retained.
With respect to non-clients, we do not attempt to collect medical information directly from registered health professionals, unless pursuant to a written consent form signed by you, although in the course of such litigation, such information may be transmitted to us, for example, by your lawyer or by another party to the litigation in which you are involved, as described above.
The information we request from you or obtain about you is used for the purposes of the specific legal matter in which you are involved.
Under no circumstances do we sell lists or personal information to third parties.
We will retain your information only for the duration of our legal assignment and for such time thereafter as we are required to keep records by the Law Society of Upper Canada. For most civil and family litigation matters, this time period extends for six years after the file is concluded.
We will endeavour to keep your personal information accurate and up-to-date. We must depend on individuals to disclose all material information and to inform us of any relevant changes.
We will endeavour to ensure that your personal information is kept safe from loss, unauthorized access, modification or disclosure. We will endeavour to keep our office premises and file storage area locked and secure at all times when not actually in use. We will endeavour to keep our computer system secure from unauthorized access.
Under certain circumstances, we will disclose your personal information. The most common circumstances include the following:
On certain isolated occasions, your personal information may be open to outside individuals. These would include mainly technicians servicing our accounting and word processing hardware and software.
We may deny you access to your own personal information in certain circumstances. For example:
If requests to access your personal information involve significant amounts of time or other expenditure by staff or lawyers, we reserve the right to charge you according to our usual rates for fees and disbursements. If personal information can be provided easily and at minimal cost, we will endeavour to do so without charge.
If you can establish that our information is not accurate, complete and up-to-date, we will take reasonable steps to make the necessary corrections.
Under certain circumstances, legislation such as the Money Laundering Act or the Law Society Act may require us to disclose some of your personal information. Where permitted, we will endeavour to deal with general inquiries without providing your name.
Somewhat different considerations apply to employees. we normally need to make inquiries and to consider your personal information as part of our selection process. We normally retain information from candidates after a decision has been made.